Registration

Registration for technical sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.

Registration Rates

Online registration will open in April 2019 and the fee includes: admission to the conference; inclusion in all coffee breaks; invitation to Welcome Reception and special events; and access to the conference proceedings.

Registration Fees (quoted in USD$)

 Type

           Prior to 7 June

            After 7 June

 Member $695.00 $765.00
 Non-Member $870.00 $960.00
*Post Doc/Recent Graduate Member $420.00 $460.00
*Student Member/Emeritus
(A valid Student ID is required)
$280.00 $305.00
*Student Non-Member
(A valid Student ID is required)
$350.00 $385.00
*One-Day $350.00 $385.00
Extra Digest on USB $50.00 $50.00

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Pre-Registration

Early registration deadline is 7 June 2019, after 7 June 2019, onsite rates will apply. Pre-registration for Summer Topicals is not required but is strongly encouraged.

On-site Registration Hours

The IEEE Photonics Society Registration will be located in the Atlantic Ballroom Foyer.

Monday, 8 July:
7:00am – 5:00pm
Tuesday, 9 July:
7:30am – 5:00pm
Wednesday, 10 July:
7:30am – 3:00pm

Reduced Fees for Student/Post Doc/Recent Graduate Members

A valid Student ID is required at registration check-in. Post Doc Member rates require verification from Supervisor at registration check-in. IEEE Photonics Society defines a Recent Graduate Member as a IEEE Photonics Society member who is within a 3-year time period of receiving their last degree.

Refund Policy for Pre-Registration

To request a refund, please send a letter stating the pre-registrant’s name and the payment amount. There is a non-refundable service charge of $50 for processing refunds. Requests for pre-registration refunds must be received by 7 June 2019. No requests for refunds will be accepted after this date.

Reduced Registration Fees

In an effort to assist any who would like to attend the 2019 Summer Topicals Meeting Series, the IEEE Photonics Society is now offering reduced registration fees based on World Bank country classifications. The World Bank uses four categories according to each country’s gross national income per capita: high income, upper middle income, lower middle income and low income.

Starting with high income countries and assigning a number N=0 through 3 to each category, a reduction of 25xN % will be applied for any registrant from a given country.

If you would like to take advantage of the reduced registration fee program, please go to the World Bank website at www.worldbank.org/en/country and locate your country’s classification. Calculate your reduction.

Please contact Cheryl Scott, c.c.scott@ieee.org, for further instructions.

Visa Invitation Letters

Visa invitation letters will be available once conference registration opens in mid-March 2019. To obtain a letter of invitation for visa application, please register for the conference and click “Yes” when asked “Do you require a Visa letter to participate?” on the Registration Information page. The letter will be issued automatically once your registration has been paid.

Copyrights

The proceedings of this event are made available to all conference registrants. However, technical session presentations are the sole property of the presenter and not considered part of the conference proceedings. Therefore, it is against IEEE Photonics Society policy to record or copy any and all of the presentation materials and information unless having prior written consent from the author. Anyone who does not adhere to this policy may be subject to disciplinary actions.

Photography

Attendance at, or participation in, this conference constitutes consent to the use and distribution by IEEE of the attendee’s image or voice for informational, publicity, promotional and/or reporting purposes in print or electronic communications media. No flash photography will be used. Video recording by participants and other attendees during any portion of the conference is not allowed without special prior written permission of IEEE. Photographs of copyrighted PowerPoint or other slides are for personal use only and are not to be reproduced or distributed. Do not photograph any such images that are labeled as confidential and/or proprietary.

Nondiscrimination Policy

IEEE is committed to the principle that all persons shall have equal access to programs, facilities, services, and employment without regard to personal characteristics not related to ability, performance, or qualifications as determined by IEEE policy and/or applicable laws.

Student Travel Grants

The IEEE Photonics Society is awarding a select number of student members with $2,000 USD grants each. The grant funds are intended to be used for travel, lodging expenses and registration to the conference.

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