Venue & Travel

Update on Hawaii Big Island – Volcanic Activity

The 2018 IEEE Photonics Society Summer Topicals Meeting Series is still scheduled to be held as planned, beginning 9 July 2018.

The safety and well-being of all conference attendees is of most concern. We will continue to monitor any official travel advisories related to the Kilauea Volcano activity and update the event website to keep you informed. We encourage you to visit the following agency websites for local updates:

If you have any questions or need further information, please email the conference event planner for further details: Megan Figueroa,

Hilton Waikoloa Village

69-425 Waikoloa Beach Drive
Waikoloa, Hawaii 96738 United States

Book Hotel Reservations Online

Reservations: +1 800 HILTONS

Conference Rates:

Single/Double: $219.00 USD

Government: $189.00 USD

These rates cover your sleeping room costs, including service fees, but is exclusive of applicable state and local sales/room taxes, fees currently at 13.416%.  Housekeeping and other gratuities will be at guest discretion.

Reservation Deadline: Friday, 6 June 2018 – 5:00pm (HST)

A block of sleeping rooms has been reserved for the convenience of the conference attendees at the Hilton Waikoloa Village. The conference rates listed above are available five (5) days before and five (5) days after the meeting dates, based on availability.

Check-in: 3:00pm
Check-out: 12:00pm

All special requests, such as bedding are not guaranteed, but subject to availability at the time of your arrival. The hotel will make every effort to accommodate your requests.

Student Travel Grants

The IEEE Photonics Society is awarding a select number of student members with $2,500 USD grants each. The grant funds are intended to be used for travel, lodging expenses and registration to the conference.

Deadline: Friday, 30 March 2018.

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